Consignment Invoices

As your customer's sell their products, they will enter that in the "Sales for this period" field on their Buyer's Consignment Inventory page and click the Confirm button.  As shown in Figure 1, the Buyer previously sold SJ001 (10 in size 1 and 5 in size 10).  

Figure 1

You will be able to see the In Stock levels for their Inventory in their Consignment Warehouse reduced as previously noted in the Consignment Inventory Knowledge Article.  

Create an Invoice

When you access their order to create an invoice, you will note their "remaining to invoice" amount is precisely what was "previously sold" (Figure 2).  To create an invoice, 

  1. Select Create an Invoice from top right menu of the Sales Order
  2. Click the box next to the product identifier for the product with the "Remaining to Invoice" quantity
  3. Type the quantity you want to invoice for in the appropriate size field.  You do not have to invoice for the full amount sold (e.g. perhaps you had a conversation with the Buyer and they indicated they are expecting a return).
  4. Click Create Invoice.

Figure 2:

Once you have invoiced your customer for the item sold within Stichex.....

Figure 3:

they will immediately see a summary amount of the Invoice appear on their Invoices tab and they can download the PDF to see the full invoice.

Invoicing for Multiple Consignment Orders

You (or your Buyer) can create a new Consignment order even when there is still available inventory present for a previous consigned product on a previous order. 

In this case, as soon as you or your buyer enters and confirms a new sale, Stitchex looks at the previous Sales Order, completes that order first (until SKUs are not available in that order) and creates an Invoice in that order. Next Invoices for future sales will be created for more recent sales orders.

For example, here's the workflow for a Consignment Customer for Product A:

  1. You confirm a Sales Order #263 on February 15 for Qty 50
  2. You confirm a Sales Order #301 on March 15 for a Qty of 80
  3. Buyer Sells Qty 15 on March 20
  4. In your Sales Order #301, you will NOT see "Remaining to Invoice" quantities.
  5. In your Sales Order #263, you WILL see "Remaining to Invoice" quantities.
  6. You will continue to invoice against #263 until that Sales Order is complete.  Then, any remaining sells will be invoiced against Order #301.

Did this answer your question?